4. The I-9 Form
The I-9 form is a requirement for everyone in the company. It is a Employment Eligibility Verification form used to let the US government know that the new hire is eligible to work in the US. The I-9 form entails a two-step process. First, the employee fills out the form and states what identity and work eligibility documents they will use to verify their eligibility. Then, you as the employer must look at those documents and make sure they are adequate and appropriate.
The I-9 form must be kept separate from the employee file for up to three years. Employers can sign up for the E-Verify system and use it to conveniently check eligibility of new employees. E-Verify uses the information from the I-9 form to compare with information found on federal databases. You can sign up for E-Verify by going to the US Citizenship and Immigrations Services website
When filling out the I-9 form, the employee must bring in original documents to prove their identity and employment eligibility. You need these documents in order to complete the employer section of Form I-9. There are three lists of acceptable documents
in Form I-9: Lists A, B, and C. Employees bring in one document from List A that confirms their identity and employment authorization, such as a US passport. If they choose, they can bring in one document from List B that confirms their identity (e.g., driver's license) and one document from List C that verifies their employment authorization (e.g., US Citizen ID Card). You as the employer will need to certify that the documents are genuine to the best of your knowledge.